Proofpoint Secure Share

Security, compliance and infrastructure impacts of sharing large files

Surveys have shown that more than 44% of enterprises admit to have users that leverage unapproved IT services to exchange large files with internal and external recipients. In most of these cases, the data sharing actions by users were legitimate business communications that were required by the enterprise user to accomplish their job responsibilities. Due to concerns around overloading core email infrastructure, IT administrators typically refrain from increasing file size limits which inevitably results in users circumventing existing security and DLP controls by using consumer services to share large files and get their job done. This not only creates a poor experience and constant challenge for users when files need to be shared, but also poses a significant risk to the business as it relates to management, security, and tracking of sensitive data once it goes out through a public cloud service.

Designed to optimize the user experience of exchanging large or sensitive files

Proofpoint Secure Share is designed to optimize the user experience of exchanging large or sensitive files over email while ensuring that they are shared securely, and in compliance with common data protection rules. Proofpoint Secure Share provides enhanced security over traditional file transfer methods, existing on-premise solutions, and publicly available cloud services by integrating with the Proofpoint Enterprise Privacy suite to enforce DLP rules and offer the same encryption benefits for secure communications.

Secure files, transmission, and storage

Performs virus and DLP checks on files being shared to protect from any known issues. Encrypted during upload, download, and at rest within the Proofpoint cloud.

Secure links

Embedded links to shared files are randomly assigned by a UUID.

Recipient tracking

Receive notifications, and establish audit trails for every file access.

Easy sharing experience

Internal users can initiate a secure exchange of large files and control file access through a convenient web interface, or via a plug-in for Microsoft Outlook. External recipients can then leverage the same web interface to respond with large file attachments.

Transparent security enforcement

Policies for secure communications setup by the administrator are automatically enforced with no user training required.

Access control automation

Ensure and automate the process by which only authorized, authenticated senders and recipients can access files through easy integration with Active Directory or SAML. No IT involvement for users to start sharing files internally or externally.

Configuration controls

File size thresholds that trigger Secure Share and global retention policies can be set by administrators based on corporate standard.

Integrated administration

Leverages a unified administrative interface experience with Proofpoint Enterprise Protection and Proofpoint Enterprise Privacy with an enhanced reporting dashboard for administrator visibility into the file sharing environment, policy violation data, and overall application analytics.

• Security, compliance and infrastructure impacts of sharing large files
• Designed to optimize the user experience of exchanging large or sensitive files
• Secure files, transmission, and storage
• Secure links
• Recipient tracking
• Easy sharing experience
• Transparent security enforcement
• Access control automation
• Configuration controls
• Integrated administration

MPN: PP-M-SHARE-S-D-101